Community Workshare Agreement
Trillium Hollow is a participatory, self-governing, and self-maintaining community. This agreement provides the basic framework for defining our goals, setting our standards, and guiding our participation in the work of the community, which we call “Workshare.”
Defining Community Workshare Goals
As a community, our goals include maintaining the physical buildings and hardscapes, caring for the land and property, and supporting the activities and intangibles that make up our social, intellectual, and spiritual life. The community clarifies our goals through HOA meetings, through the work of our teams, and through the annual budgetary process. Therefore, our Workshare is directed both toward the upkeep and development of our physical plant and property, and toward the development and enrichment of our life as a community.
Categories of work—Tasks and projects
The community teams will define, prioritize, and manage the tasks within their areas of responsibility as specified in their mandates. Teams will identify all projects and tasks under their purview, both during the annual budget faire process, and during their monthly meetings.
A community member who identifies a task that is not listed can request that the appropriate team add it. If there is some question as to which team the task should fall under, the relevant Team Leads can determine its best place, or whether it is in fact an appropriate Workshare project. Once a team accepts a task, it will be added to the task list for that team.
In addition to tasks there are projects. Projects are activities that are not reoccurring, generally involve several phases such as planning, consensus, and implementation, and may have a separate budget. Projects usually need to be scheduled, have an assigned coordinator, and have milestones to assist with tracking progress.
In general, work not covered by the teams’ mandates, not sponsored by a team, or not part of a special project, will not count toward fulfilling an individual’s Workshare commitment.
Expected contribution
Adults at Trillium Hollow are expected to contribute at least six Workshare hours per month, with our understanding of the ebb and flow of some important Workshare tasks through the months and seasons.
If a resident adult is unable to meet the Workshare obligation defined above for more than two months, s/he is advised to contact a member of the Positive Engagement Team. Special or challenging circumstances in individuals’ lives are taken into consideration in this agreement, and advising PET is appreciated. If possible, a resident in such circumstances may also make a voluntary donation to the HOA. The suggested donation amount is a sliding scale of $10-30 per hour.
Trillium Hollow is a multi-generational community, and our Workshare agreement respectfully takes this reality into account. Participation in Workshare by the children and teens of our community is strongly encouraged, according to the limits and capabilities of their age and development. Management and oversight of their Workshare contributions is the responsibility of their parents or caregivers. Participation in Workshare by the elders of our community is valued, and at the same time we honor and trust their limits and the intangible values of their presence.
Acknowledgement of Workshare contributions
The community recognizes the importance of acknowledging the work done by all of our members, including both visible and invisible tasks, and work done alone and with others. This recognition can be accomplished in a number of different ways:
New Residents
The specific expectations of this Workshare agreement are included as part of every new resident’s Path to the Neighborhood, as organized by the Outreach Team. Trillium Hollow Bylaws require residents to participate on at least one team. Once new community members (whether owner or renter) have established residency at Trillium Hollow, they have three to four months to explore our teams and to determine what team(s) they would like to join and where they want to contribute. Their buddies, our team leads, and members of our teams will help the new residents become familiar with our various teams, and team membership and jobs can of course change over time. After three or four months, new community members are expected to fully participate in Workshare and to maintain membership on at least one team.
Non-participation
If a new resident is not participating after their first four months, or if an established resident fails to fulfill his or her obligation for several months without making prior arrangements, the Positive Engagement Team may contact the person to discuss the situation and to help develop solutions. Any further concerns or issues about Workshare participation will fall under the purview and guidance of PET.
Trillium Hollow Workshare Agreement
Consensus at January 2014 HOA
Trillium Hollow is a participatory, self-governing, and self-maintaining community. This agreement provides the basic framework for defining our goals, setting our standards, and guiding our participation in the work of the community, which we call “Workshare.”
Defining Community Workshare Goals
As a community, our goals include maintaining the physical buildings and hardscapes, caring for the land and property, and supporting the activities and intangibles that make up our social, intellectual, and spiritual life. The community clarifies our goals through HOA meetings, through the work of our teams, and through the annual budgetary process. Therefore, our Workshare is directed both toward the upkeep and development of our physical plant and property, and toward the development and enrichment of our life as a community.
Categories of work—Tasks and projects
The community teams will define, prioritize, and manage the tasks within their areas of responsibility as specified in their mandates. Teams will identify all projects and tasks under their purview, both during the annual budget faire process, and during their monthly meetings.
A community member who identifies a task that is not listed can request that the appropriate team add it. If there is some question as to which team the task should fall under, the relevant Team Leads can determine its best place, or whether it is in fact an appropriate Workshare project. Once a team accepts a task, it will be added to the task list for that team.
In addition to tasks there are projects. Projects are activities that are not reoccurring, generally involve several phases such as planning, consensus, and implementation, and may have a separate budget. Projects usually need to be scheduled, have an assigned coordinator, and have milestones to assist with tracking progress.
In general, work not covered by the teams’ mandates, not sponsored by a team, or not part of a special project, will not count toward fulfilling an individual’s Workshare commitment.
Expected contribution
Adults at Trillium Hollow are expected to contribute at least six Workshare hours per month, with our understanding of the ebb and flow of some important Workshare tasks through the months and seasons.
If a resident adult is unable to meet the Workshare obligation defined above for more than two months, s/he is advised to contact a member of the Positive Engagement Team. Special or challenging circumstances in individuals’ lives are taken into consideration in this agreement, and advising PET is appreciated. If possible, a resident in such circumstances may also make a voluntary donation to the HOA. The suggested donation amount is a sliding scale of $10-30 per hour.
Trillium Hollow is a multi-generational community, and our Workshare agreement respectfully takes this reality into account. Participation in Workshare by the children and teens of our community is strongly encouraged, according to the limits and capabilities of their age and development. Management and oversight of their Workshare contributions is the responsibility of their parents or caregivers. Participation in Workshare by the elders of our community is valued, and at the same time we honor and trust their limits and the intangible values of their presence.
Acknowledgement of Workshare contributions
The community recognizes the importance of acknowledging the work done by all of our members, including both visible and invisible tasks, and work done alone and with others. This recognition can be accomplished in a number of different ways:
- Accomplishments can and should be included in team meeting minutes, including work completed by people not a member of the relevant team.
- Work can be reported on Talk Central, and special recognition and appreciation can be posted there.
- Tasks that are complete or in process can be reported at HOA meetings.
- Regular team updates can happen at our HOA meetings as time allows.
- People can also express their appreciation of each other’s efforts in person.
New Residents
The specific expectations of this Workshare agreement are included as part of every new resident’s Path to the Neighborhood, as organized by the Outreach Team. Trillium Hollow Bylaws require residents to participate on at least one team. Once new community members (whether owner or renter) have established residency at Trillium Hollow, they have three to four months to explore our teams and to determine what team(s) they would like to join and where they want to contribute. Their buddies, our team leads, and members of our teams will help the new residents become familiar with our various teams, and team membership and jobs can of course change over time. After three or four months, new community members are expected to fully participate in Workshare and to maintain membership on at least one team.
Non-participation
If a new resident is not participating after their first four months, or if an established resident fails to fulfill his or her obligation for several months without making prior arrangements, the Positive Engagement Team may contact the person to discuss the situation and to help develop solutions. Any further concerns or issues about Workshare participation will fall under the purview and guidance of PET.
Trillium Hollow Workshare Agreement
Consensus at January 2014 HOA
